updates

September 13, 2026

Dear Sierra Crest Members,

This is a notice and invitation to a Special Members Meeting with the purpose of discussing the 2026 Budget along with other topics of importance to the members.

On Monday September 7, 2026, the Special Members Meeting that was scheduled to discuss the 2026 Budget had to be cancelled because there was not a quorum.  Only 16 members representing 30 lots showed up and we needed members holding at least 34 votes to make the 30% quorum.

So we are rescheduling that meeting now to Thursday September 24, 2026 to provide a 10-day notice. In response to a petition sent in on August 13, 2026 by Bob Currey and signed by 6 members holding 15 votes, we are including more topics on the agenda.

You are invited to attend and participate in a Special Members Meeting to be held in Zoom on Thursday September 24, 2026 at 7:00pm.

When: Thursday September 24, 2026

Time: 7:00pm-9:00pm

Who: All Members

Where: Zoom Meeting

Registration:  https://us06web.zoom.us/meeting/register/KoYgMU_ERcG835RIE2TL9g

Meeting ID:   824 1400 1677

Passcode  258082

 The Board will present on the following 4 topics, followed by Q&A discussion with all members. 

1. Establish Quorum and Call Meeting to Order
2. Discuss Proposed 2026 Budget
3. Discuss Proposed Special Assessment
4. Discuss Board's decision to terminate the services of Dana Properties
5. Discuss the Board's authority and decision to file counter suits.
6. Q&A with Members
7. Adjourn

 2026 Budget Discussion  The Board was supposed to present a budget for 2026 at the 2025 Annual Meeting in December 13, 2025. Members were supposed to vote and approve the 2025 Budget.  As you know, the 2025 Annual Meeting was cancelled when the Court decided to place the Association into Receivership on December 5, 2025.  As a result, the Association does not have an official budget for this year.The Board is inviting you to a discussion on the 2026 budget so that members at this meeting can ask questions and consider alternatives with the purpose of adopting a budget.  Since 2023, our Declaration and Bylaws state the following principles:

1. The Association must abide by a Balanced Budget which means we should not run a deficit. 
2. The Budget must be approved by two thirds of the members attending or voting on the budget.
3. Members must consider how to address the deficit – raising dues or cutting expenses.
4. Members will have 30 days to consider the issues before voting on the budget.

Since 2026, the Receiver imposed that the only way to vote is thru the use of electronic voting. This means voting at the meeting using paper ballots, proxies and absentee ballots are no longer available.  The Board will provide one week to vote starting 30 days after this special members meeting to consider the issues. Due to the cost of the receiver and litigation expense, the Association is projected to be in a deficit.The Board believes the deficit for 2026 is projected to be approximately $100,000:

• Cost of the Receiver - $30,000
• Cost to Defend against the 2024 Francis Litigation - $100,000

The Board has generated profits over the past 4 years which have gone to reserves.The Board has also stepped up collection efforts to generate cash which has started to reduce the amounts that are delinquent.Lastly, the Board has sought to generate savings this year by cutting back on non-essential items and by fixing water leaks continuously over the past 3 months.  Unfortunately someone has been sabotaging our efforts by intentionally kicking and breaking several sprinklers at the park which have caused a record water bill in August 2026 of over $9,000.  The Board has moved to rapidly fix the water leaks as soon as they are identified, but it is hard to contain intentional damage to the water sprinklers. The Board has updated the financials through the month of August 2026 and will provide a detailed discussion on each line item at the meeting. 

Transition from Dana Properties to Associa Canyon GateThe reasons why the Board decided to change property management companies has been covered in previous Board meetings.  The transition from Dana Properties to Associa Canyon Gate is underway. Dana was dismissed in August 2026 and they provided financials thru August 2026. These are attached to this notice. Associa Canyon Gate started their term in September 1, 2026 and will be getting up to speed over the next 60 days.Previously the Board was estimating part of the litigation expense would be offset from an expected $30,000 settlement agreement with Dana Properties. But Dana unexpectedly withdrew from the negotiations last minute.  The Board will be pursuing Arbitration with Dana Properties to recoup the money they owe but the timing is uncertain at this point in time so we will no longer include it in 2026. 

Proposed Special AssessmentThe Board is now recommending addressing the budget shortfall via a one-time special assessment.  The Board no longer believes it is advisable to recommend the second option of drawing from the reserves as this would severely drain our financial strength.  The Board believes the best way to cover the shortfall is by a one-time special assessment of $1,000 per member to be collected before the end of the year. 

Litigation Defense SpendingBased on Texas Business Organizations Code Section 2.101, Section 22.201, and Texas Property Code Section 202.004(b), the Board has both the legal authority and the fiduciary duty to defend the Association against litigation brought against it. Mr. and Mrs. Francis filed suit against the Association in September 2024 regarding their “right to install a chain link security fence on their property”, seeking monetary damages of “$250,000 but not more than $1,000,000”.  Based on legal opinion, the Board understands that the land in question may not have been conveyed to the Francises by former Board members in full compliance with the Association’s governing documents, including the requirement of a member vote, and at a price that was significantly below the property’s stated CAD value.  Based on our CC&R’s, the Board believes the chain link fence is not permitted under the covenants that have applied to the Association since its inception.  The Board believes that neither dropping the suit nor risking and adverse outcome serve’s the Association’s best interests, as either could mean the loss of a valuable Association asset, a greater financially impact on members than the cost of defending the litigation, and a fence that does not comply with the covenants. 

Mediation Could Bring a Positive Outcome.  Mediation is scheduled between the parties on September 22, 2026.  The Board is 100% committed to showing up and finding a mutually beneficial solution that accomplishes everyone’s goals and ultimately brings peace and a positive outcome to the Association.  We hope Mr. Francis and the former Board members are equally committed to the same outcome which would potentially end the litigation soon. 

Choices on the BallotThe Court ordered that the Option to Not approve the Ballot be added for the members to consider.  So, the two choices that will be shown on the Ballot will be as follows: Option 1:  I vote to Approve the Budget.  I agree to pay a special assessment of $1,000 per member to avoid depleting the reserves.Option 2:  I do not Approve the Budget. The members will have at least 30 days to review the budget and vote on it.  As we noted, our Bylaws require at least two thirds approval to pass the Budget.  To the extent more than one third of those voting choose Option 2, it will cause financial gridlock for the rest of 2026 and will cause us to go back to doing another vote at a later point in time.  Otherwise the Association would be forced to request the Court bring back the Receiver because then no money would be able to be spent on anything – guards, water, landscaping, etc. 

How to Vote.  Voting on the Budget and the proposed special assessment will take place via electronic vote.  Our new property manager Associa Canyon Gate has an application called TownSq that allows members to easily vote electronically on their computer or their smart phone.The voting window will take place from October 24-October 30, 2026. It will conclude at 5:00pm on Friday October 30, 2026.Associa will identify a neutral third party to serve as the Inspection of Elections who will certify the results of the vote.  The vote is secret.  No Board member will have access to the details. 

Second Special Members Meeting – Friday October 30, 2026 at 6:00pmWe will schedule another Special Members Meeting for Friday October 30, 2026 at 6:00pm to announce the results of the Budget and where to go from there once the results are known.  We look forward to your participation at the meeting and any questions are welcome.  The Board is expecting to present for about 30-45 minutes and will leave plenty of discussion time and Q&A until 9:00pm.  Feel free to send in questions ahead of time so we can prepare, but we will not respond to them ahead of time to provide selective disclosure. All answers will be provided to all members at the same time at the meeting.   

Thank you, 

Alex Barron

Sierra Crest President 

August 28, 2026

Dear Sierra Crest Members,

This is a notice and invitation to a Special Members Meeting with the purpose of discussing the 2026 Budget. This is in response to the Order of the Court issued on Friday August 28, 2026. 

WHAT: Special Members Meeting to Discuss 2026 Budget 

WHEN: Monday September 7, 2026

TIME: 7:00pm MST

WHERE: Zoom

REGISTRATION: https://us06web.zoom.us/meeting/register/nBjnIqGtR32ac3Cs3i3wpA

Meeting ID: 849 6653 0599

Passcode: 261633

1.) Establish Quorum and Call Meeting to Order – 30% Needed

2.) 2026 Budget Discussion

3.) Q&A

4.) Adjourn.

The Board was supposed to present a budget for 2026 at the 2025 Annual Meeting in December 13, 2025.  Members were supposed to vote and approve the 2025 Budget. As you know, the 2025 Annual Meeting was cancelled when the Court decided to place the Association into Receivership on December 5, 2025.  As a result, the Association does not have an official budget for this year. The new Board was duly elected on May 15, 2026.

The Board is inviting you to a discussion on the 2026 budget so that members at this meeting can ask questions and propose alternatives. Due to the cost of the receiver and litigation expense, the Association is projected to be in a deficit. 

Our Declaration and Bylaws state that we must abide by a Balanced Budget which means we should not run a deficit.

We believe the deficit for 2026 is projected to be approximately $30,000.

The Board has recommended two ways to address it:

1. Take $30,000 out of reserves.
2. Charge a special assessment of $30,000 or $300/member      to avoid depleting the reserves.

We are presenting both options below. 

A No Vote will be the 3rdOption that will be added to the ballot.

The members will have at least 30 days to review the 3 budget options and vote on them. 

Voting will take place from October 9-16 and will conclude on October 16 at 5:00pm MST.

Voting will take place electronically on the TownSq voting system provided by Associa Canyon Gate our new property manager. You need to register on this system when the instructions come out next week how to do so.

Associa will identify a neutral third party to serve as the Inspection of Elections who will certify the results of the vote.

Thank you,

Sierra Crest Board

August 18, 2026

Dear Sierra Crest Members,

 The Board will be holding a regular board meeting to appoint members to the ACC on Monday August 31, 2026 at 7:00pm. 

Date: Monday August 31, 2026

Time: 7:00pm MST

Where: Zoom

Register Here:  

 https://us06web.zoom.us/meeting/register/U3XdPZNMQD-ndjKsof6NVA 

Meeting ID:  

1.) Make Quorum & Call Meeting to Order

2.) Appoint Members to ACC Committee

3.) Adjourn

August 18, 2026

Dear Sierra Crest Members,

Per Texas Code Sec. 209.00506, 209.00507

https://law.justia.com/codes/texas/property-code/title-11/chapter-209/section-209-00506/

https://law.justia.com/codes/texas/property-code/title-11/chapter-209/section-209-00507/

The Board is seeking volunteers who want to serve on the Architectural Control Committee (ACC) for 2026-2027.  

If you are interested in being considered, please reply to this email no later than Saturday August 29, 2026.

 Members appointed may not be:

1.) A current board member

2.) A current board member's spouse or

3.) A person residing in a current board member's household.

August 11, 2026

Dear Sierra Crest Members,

The Board will be holding a special Board meeting on Friday August 14, 2026 at 6:00pm. You are invited to attend. The meeting will take place on Zoom.

Date: Friday August 14, 2026

Time: 6:00pm MST

Where: Zoom

Register Here:  

https://us06web.zoom.us/meeting/register/mlGwuqa-QCKMVe8DlRQtfw

Meeting ID:  812 0916 7680 

1.) Call Meeting to Order & Establish Quorum

2.) Approve Past Meeting Minutes

3.) Nominate New Board Member to Fill Vacancy

4.) Nominate New Members for ACC to Fill Vacancies

5.) HOA Manager Update

6.) Legal Update

7.) Financial Update and 2026 Budget Discussion

8.) Q&A

9.) Adjourn.

June 28, 2026

Dear Sierra Crest Members,

You are invited to attend a Special Board Meeting on Wednesday July 1, 2026 at 8:00pm MST.

Register on Zoom to attend Live.   Members may participate in the Q&A session with one question per member. 

Date: Wednesday July 1, 2026

Time: 8:00pm MST

Where: Zoom

Register Here:  

https://us06web.zoom.us/meeting/register/LKp7IvmXQZmPaeARMps_Qg

Meeting ID: 844 4961 0663

1.) Establish Quorum and Call Meeting to Order

2.) Discussion and vote on HOA manager to replace DANA Properties.

3.) Resolution and vote to add HOA officers as signers on current bank accounts.

4.) Resolution and vote to open 3 new bank accounts for operations, reserves and construction deposits.

5.) Discussion on ACC New Projects and ACC Committee Member Appointments

6.) Member Q&A.

7.) Executive session. 

8.) Adjourn

June 10, 2026

Dear Sierra Crest Members,

The Board will be having a Special Board Meeting on Saturday June 13, 2026 to discuss very important items.  You are welcome to join and listen.  Discussion and votes will be limited to Board members only. Due to the sensitive nature of some discussions and decisions, the Board will go into executive session at the end.

1.) Establish Quorum (4 members required) & Call Meeting to Order

2.) Discuss & Approve Meeting Minutes - 2025 & June 2026

3.) Discuss proposed changes to voting methods

4.) Update on Landscaping

5.) Update on Property Manager

6.) Update on Guardhouse and Security

7.) Update on Lawsuits and Potential Countersuit

8.) Update on Finances, Receiver Expenses & 2026 Budget Discussion

9.) Executive Session

10.) Adjourn Meeting

Date: Saturday June 13, 2026

Time: 10:30am MST

Where: Zoom

Register Here: https://us06web.zoom.us/meeting/register/XobtywxKRXGnV81hlUpRHw

June 10, 2026

Dear Sierra Crest Members,

We have not been able to communicate with you again via our official email due to the fact that we do not have full control of our email system. The Receiver still has to provide real time access and we are working on obtaining it.

In the meantime, we wanted to notify you that at the last Board meeting the Board selected officers and heads of Committees.  The attached preliminary Meeting Minutes were prepared and will be voted on at the next Board meeting which will be announced shortly.

The officers for the current term are:

• Alex Barron - President
• Paco Wong - Vice President
• Ruth Ojeda - Treasurer
• Suzzane de Oliveira - Secretary
• Chair of Legal Committee - Jorge Sanchez
• Chair of Finance Committee - Ruth Ojeda
• Chair of Landscaping Committee - Reuben Ramos
• Chair of Guardhouse and Security Committee - Eduardo 

Shareable link: https://us06web.zoom.us/rec/share/1zMsUEbdujUWKHgMcPJslaISsOPf7l13Tbf_z5cFPbp7Ry-9AJdgpBcPYhHwMyAc.psrfeUPWoGXx4bvJ

Passcode: .2SwmhBX

May 23, 2026

On May 15, 2026, the Receiver appointed by the Court announced the election results. The 7 Board members duly elected for the 2026-2028 period are:  Alex Barron, Jorge Sanchez, Ruth Ojeda, Paco Wong, Reuben Ramos, Suzanne de Oliveira, and Eduardo Mendoza. The Board will be having their organizational meeting on Thursday June 4, 2026 at 11:00am via zoom.  You are invited to attend and listen.

1.) Establish Quorum and Call Meeting to Order

2.) Selection of Officers

3.) Establish Committees

4.) Select Date for 2026 Mid Year Members Meeting

5.) Adjourn

 Time

Jun 4, 2026 11:00 AM Mountain Time (US and Canada)

Meeting ID

865 5954 9782

Registration Link:

https://us06web.zoom.us/meeting/register/krGxfjqoSdCH1NnixYFWIw